Folder and file hierarchy for storage and retrieval

Just share a specific file with anyone while also preventing them access to the folder or folder structure it lives in. A folder hierarchy is how you structure the folders you have in your hard drive, server, or your Dropbox account.

Folder hierarchies simplify file organization by giving every file a designated home. A folder hierarchy streamlines your filing system so it's fast and easy for you to find the content you want. It also organizes information in a way that makes it easy for other users to understand, too.

Organizing files and folders with Dropbox is easy. First, you'll need to set up a folder structure based on how your teams generally work. For example, if they work on their own or in teams, and if files will be owned by individuals or multiple contributors.

From there, you'll create a naming convention for all your files and folders. Finally, you'll set up groups so you can simplify how content is shared among your team. Use our organization tips to create a structured team space in Dropbox. Yes, you can remove Dropbox files or folders from a Windows or Mac device without deleting them from your Dropbox account by using our selective sync feature.

Typically, Dropbox will sync any file changes across all devices and dropbox. With selective sync, you can free up space by selecting folders to keep off your computer while those same folders remain in your dropbox.

Please note: Not all content is available in all languages. Let us do the legwork, so you can focus on what matters. Improve collaboration, and productivity will follow. Hear why from nine industry leaders. Share any file or folder easily with anyone, hassle free.

Backup your files and protect against data loss simply and securely. Free download H Data Recovery Software. Install and launch it, and select one of the recovery modes to continue. You can see the detailed description of each mode by putting the mouse cursor over the buttons. Step 2. Select the partition where your files used to be before they get deleted.

If you wish to recover files on Desktop or from Recycle Bin, choose partition C:. Further complicating the storage issue is the need for many businesses to share documents between employees. Within an office, this is typically accomplished by using a file server or network attached storage device NAS. If shared mobile access is required, documents can be stored in the cloud and shared by assigning access permissions.

The result of all this can be a file management nightmare with some of a person's documents stored in the cloud and some locally, and even individual documents stored only in one place or the other. Wherever the documents are stored it is important to keep them organized and up-to-date. The goal of electronic file management is to ensure that you can find what you're looking for, even if you're looking for it years after its creation.

Most business folks have at one time or another been in the embarrassing position of having a customer call and not being able to quickly locate the relevant invoice or other important customer documents.

Equally annoying is scrambling around at year-end trying to find documents pertaining to company accounts for the accountant or even worse, the taxman. Proper organization of digital documents is especially critical in a shared environment - if one of your employees is absent temporarily or permanently! The potential loss of data issues with disgruntled, departing employees is one more reason to protect your business data. These file management tips will help you keep your files accessible:.

Use the default file locations when installing application programs. Installing applications elsewhere is confusing and unnecessary. Place all documents under a single "root" folder. For a single user in a Windows environment, the default location is the My Documents folder. In a file sharing environment try to do the same.

Click "OK" to start the recovery. He mainly writes articles about data recovery tutorials on PC and Mac and how-to tips for partition management.

He always keeps an eye on new releases and likes various electronic products. Author Jean has been writing tech articles since she was graduated from university. She has been part of the EaseUS team for over 5 years. Her special focuses are data recovery, disk partitioning, data space optimization, data backup and Mac OS. By the way, she's an aviation fan! It's far from perfect, partly because today's advanced disk technology makes data-recovery more difficult than it was with the simpler technology of the past.